Break the Ice Forum is a dynamic networking event series designed for buyers and suppliers in the meetings and events industry. Held in inspiring destinations, each forum spans Thursday evening to Saturday morning, featuring 25 one-to-one meetings, fun team-building activities, cocktail receptions, dinners, and entertainment—all in a relaxed, socially responsible vibe. Plus, our BTI Connect platform keeps connections alive year-round!

BTI Connect is your year-round networking and lead management platform, extending the value of Break the Ice Forums. Create personalized profiles and company listings to showcase your offerings. Stay connected with buyers met at events for seamless follow-ups: receive RFPs tailored to hotels/venues, lead notifications for CVBs, or direct inquiries for DMCs/service providers. It's intuitive, efficient, and keeps opportunities flowing beyond the Forum!

Yes, our team handles the entire process of creating the appointment schedule—no action is required on your end. We'll share the full schedule with all participants on Friday morning, just before the one-to-one meetings begin, which includes 25 dedicated one-to-one meetings per forum.

At Break the Ice, we focus on creating networking opportunities in a fun, relaxed, and cool vibe. Think socially responsible and sustainable team-building activities tailored to each destination, plus cocktail receptions, dinners, and entertainment—all designed to spark genuine connections without the stuffiness.

Our forums usually run from Thursday evening until Saturday morning. You can find the general schedule on our main page or on the profile page for each upcoming event. We do our best to keep the core schedule consistent across all the forums, but each one still has its own unique vibe!

Our dress code is casual chic: think comfortable yet stylish outfits that let you relax and enjoy the event. Dress for the destination—warm layers for winter spots, light clothing for summer. Pack trainers for activities, and something dressier for the Friday night party. We'll provide tailored packing tips in your preparation email to make it easy!

Buyers are fully hosted, you can check what’s included on the buyers' page of the website.

You will have 25 one-to-one appointments, so you won’t meet every supplier during these meetings. However, with our smaller, more intimate forum, you’ll have plenty of opportunities to connect with all the suppliers through various networking activities throughout the event.

To qualify as a hosted buyer, the most important criteria are that you organize MICE (Meetings, Incentives, Conferences, and Exhibitions) events both internationally within Europe and beyond. We prioritize buyers who actively engage in organizing and managing such events on a global scale.

Yes, flights and transfers are arranged for your convenience. Whenever possible, we prioritize the use of public transport to reduce environmental impact and ensure a smooth, sustainable journey for all participants.

You'll have appointments with a diverse range of UK & EU suppliers, including: Independent and chain hotels, Various event venues, Convention & Visitors Bureaus (CVBs), Destination Management Companies (DMCs)

Registering for BTI Connect provides the following benefits: Stay Current with Industry Connections, easily access and connect with the most up-to-date industry contacts. RFP Opportunities, you'll have the ability to send Requests for Proposals directly to our clients. Say goodbye to repetitive form-filling/registering. Once you create your profile, all your information is saved for future use in one click! Curious About Who You'll Meet? Log in to see who's attending each Forum!

You'll receive the information pack around 3 months before each Forum. It includes the accommodation booking link for preferred rates, activity preferences, transfer details, requirements for your showguide entries, and the general event schedule. Note: The detailed meeting schedule is sent separately, one week prior to the Forum, to ensure the latest updates.

You'll receive your appointment schedule on Friday morning, just before the one-to-one meetings kick off. Our team handles the whole creation process, so sit back—no action needed from you. It includes 25 tailored meetings to maximize your connections!

We invite a range of high-quality agency, corporate and independent MICE buyers to our Forums. Per Event, 80% MICE Agencies, 20% Direct: Corporate/Independent.

With the launch of BTI Connect, we no longer send a separate list. Instead, you'll be connected directly to attending buyers via the platform as soon as you're formally registered and approved—giving you early access to their profiles and contact details for better preparation ahead of the event.

While you'll enjoy 25 personalized one-to-one appointments, these won't cover every buyer at the forum. That said, our intimate event format ensures ample chances to connect with everyone through group networking sessions, meals, and activities - building meaningful interactions beyond the scheduled meetings!

No, accommodation isn't included in the forum rate. That said, our host partner always offers a preferential room rate—typically around €150 per night, including breakfast. We'll send you the booking link in your information pack to make it easy.

Our Forums are priced per event, with flexible rates designed to reward commitment. The cost decreases per Forum as you book more in a single package—starting higher for one and progressively lower for multiple Forums. Plus, take advantage of a 10% Early Bird discount on all bookings made by October 31, 2025. This structure makes it affordable to attend multiple events while planning ahead. For exact 2026 rates, contact our team!